From Paper to Digital: Streamlining Construction Reporting with WoC TM

From Paper to Digital: Streamlining Construction Reporting with WoC TM

The construction industry is undergoing a digital evolution. Projects are now managed in an entirely different way—more productive and efficient. This shift towards digitalization is not just about adopting new technologies; it's about changing the way we think about and manage construction work. 

In an industry where every minute counts, managing fieldwork efficiently is essential. The challenges are many, including coordinating teams across different sites, tracking equipment and material usage, recruiting talented workers and retaining them, and having accurate construction site reports. The reliance on traditional, paper-based methods for managing these aspects has proven inefficient and prone to errors, leading to a demand for digital solutions. 

Traditional Field Management: Challenges and Limitations

Logifleet weekly report

Before digital transformation, construction project management was predominantly paper-based.  
 
Workers at construction sites recorded their hours, equipment usage, and material consumption manually.  

These records were then physically transported to the office and re-entered into various systems or spreadsheets. This process was not only time-consuming but also prone to errors, leading to discrepancies in project tracking and budgeting.

Communication Gaps

Communication Gap

Coordination among teams across different sites relied on phone calls, face-to-face meetings, and physical documents. This often resulted in delays in communication, misinterpretations, and a lack of real-time visibility into project status. Decisions were sometimes made based on outdated information, impacting project timelines and costs. 

Equipment and Material Tracking  

Tracking the engagement time of equipment and the consumption of materials was largely a manual process involving logbooks or basic spreadsheets. This made it difficult to optimize the use of resources, prevent theft or loss, and accurately forecast future needs. The absence of real-time data led to either the underutilization or overbooking of critical resources, affecting project efficiency and profitability. 

Construction Project Daily Report 

Reporting on project progress involved compiling data from various sources, a process that could take days or even weeks. This lag in reporting made it challenging to address issues promptly, adjust project plans as needed, and keep stakeholders informed. The inability to generate timely reports hindered the decision-making process and often resulted in project delays. 

The Shift to Digital: Enter Worker Connect Team Mode by Logifleet

Logifleet Worker Connect Team Mode

The construction industry is currently undergoing a significant digital transformation, shifting away from these traditional methods toward more advanced, technology-driven solutions. Today, digital platforms and mobile applications are increasingly being adopted to enhance project management practices. These tools offer a range of functionalities that directly address the challenges previously faced by the industry. 

Worker Connect Team Mode (WoC TM) by Logifleet is an innovative solution that addresses the core challenges of field management.  
 
It provides a digital platform for mobile data collection, real-time tracking, automated daily reporting, team management, geofencing, and data integration. 

Key Features and Benefits of Worker Connect Team Mode 

Mobile Data Collection 

The mobile app allows foremen to collect related activities for four field resources: 

  1. Labour working time (the workers) 
  1. Machine engagement time (dumpers, excavators, etc.) 
  1. Used materials (cement, paint buckets, wood, etc.) 
  1. Km driven by the vehicles to get from the warehouse to the construction site 

This ensures that all relevant data is captured accurately and promptly and most important related with right cost center, project or work order in the ERP. 

Real-Time Tracking 

Real-time tracking provides visibility into the activities on the construction site. Foremen and managers can see who is doing what job and how long it takes them. This makes planning work and keeping things organized a lot easier. 

Automated Daily Reporting 

Automated reporting is the process of using technology to collect data and generate reports without the need for manual intervention. This process offers several benefits: 

  1. Saves Time: Significant time savings as employees can focus on more strategic tasks that require human insight. 
  1. Accuracy and Consistency: Reduces the risk of human error, ensuring data is accurately captured and reported. Consistency in report formatting and data presentation leads to more informed decision-making. 
  1. Scalability: Automated reporting systems are scalable, allowing businesses to handle growing volumes of data. 
  1. Customization and Flexibility: Reports can be tailored to meet specific needs and objectives, highlighting the most relevant information. 

Team Management 

The app allows for efficient management of teams, including the ability to add or remove workers, equipment, and materials from teams as needed. This flexibility ensures that teams are always appropriately staffed and resourced. 

Case Study: VSL - A Leader in Ground Engineering and Construction

VSL Group

VSL, a titan in ground engineering, post-tensioned, and cable-stayed structures, stands out as a leader continually seeking innovative solutions to enhance the efficiency and accuracy of project management. Recognizing the need for a sophisticated data collection system, VSL partnered with Logifleet to develop a comprehensive field data collection software, "Worker Connect," underpinned by Logifleet's robust cloud platform "Logifleet 360°." 

The Challenge 

VSL, part of Bouygues Construction, required a dynamic solution to efficiently collect, submit, and manage construction site data. This was crucial for setting up precise KPIs and metrics to monitor construction site activities accurately. The challenge extended beyond mere data collection to include the seamless integration of this data with VSL’s existing Data Lake, ensuring that analytic and Business Intelligence (BI) needs were met. 

The Solution 

Logifleet’s response to VSL’s requirements was threefold, focusing on enhancing field data collection and ensuring the smooth synchronization of data with VSL's Information Systems: 

  1. Mobile Application Development: A user-friendly mobile application was designed for the real-time collection and submission of construction site data. This tool enabled VSL’s field teams to efficiently report on critical aspects of their projects, including working hours, equipment usage, and material consumption. 
  1. Web Application for Data Visualization and Management: Alongside the mobile application, Logifleet introduced a web platform. This application serves a dual purpose: it allows for the visualization and validation of the collected data and provides a centralized interface for managing users, team structures, projects, and more. This ensures that all data collected is accurate and reflective of the ongoing site activities. 
  1. API Integration for Data Synchronization: To bridge the gap between Logifleet 360° and VSL's Information Systems, an API was developed. This crucial component ensures that data flows seamlessly between the field data collection software and VSL’s Data Lake, facilitating real-time data analysis and strategic decision-making. 

The Outcome 

The implementation of these solutions by Logifleet has equipped VSL with the tools necessary to not only gather essential project data but also to align this data with their strategic KPIs and metrics. This partnership underscores both companies' commitment to leveraging technology for enhanced efficiency and precision in construction project management. 

Roles and Permissions in Worker Connect 

Roles are organized in a hierarchy to ensure that each person only sees the information they need to do their job. Sensitive data is protected, and the system stays organized. 

  • User: Access to basic functions needed for day-to-day tasks, such as entering or viewing data relevant to their job. 
  • Manager: More access than a User, including the ability to see data across several projects or teams, edit data, and generate reports. They manage the work of Users and ensure that tasks are completed. 
  • Administrator: The highest level of access, capable of managing the entire system. 

The licensing system ensures that the company can control who has access to the app, maintain data security, and manage the number of active users in line with their subscription plan or business needs. 

Security and Performance 

The Web Application and the Mobile Application must be available around the clock. All critical cloud servers (front-end and back-end) are highly available to ensure data collection 24 hours per day, 7 days per week. The latency should be acceptable for any user around the world, with no restriction on the number of concurrent users. 

Conclusion 

The Worker Connect Team Mode by Logifleet represents a significant leap forward in construction project management. By digitizing traditional processes and integrating advanced features for data collection, real-time tracking, and automated reporting, it addresses the critical challenges faced by the construction industry. The successful implementation at VSL demonstrates its potential to enhance efficiency, accuracy, and strategic decision-making in construction projects, setting a new standard for the industry.

Raphaël Greppin

Raphaël Greppin

Founder and director of LogiFleet SA since 2002, I take care of the company acquisition and projects management.

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